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Welcome to Cedarbook Lodge

General Info

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Cedarbrook’s commitment is to provide exceptional service and gracious hospitality. The following information is offered to ensure the fine quality of your event.

Guarantee

For the various Cedarbrook Lodge departments to prepare properly for your successful event(s), a final attendance number must be determined and communicated to your Wedding Coordinator by 12 PM seven business days prior to the event. This number will be considered a guarantee not subject to reduction. Charges will be assessed accordingly. Cedarbrook Lodge will set 5% over the guarantee. Cedarbrook Lodge will not be responsible for identical service to more than 5% over the guarantee.

Menu selections are due a minimum of eight (8) weeks prior to the event; we will gladly accommodate special dietary requests. Please advise if you plan to utilize meal tickets for food or beverage.

Based on a minimum of twenty-five (25) guests, we respectfully request to limit the main course selections to two (2). For smooth service, please accept the responsibility to identify the main course selections at the time of service as well as for providing the count for each main course selection at the time of your guarantee. We will gladly provide you with color-coded meal cards upon request.

Food and Beverage

All food and beverage must be supplied by Cedarbrook Lodge which is the only authorized licensee to sell and serve liquor, beer and wine on the premises. All food and beverage prices are guaranteed ninety (90) days prior to the date of the function. Your Wedding Coordinator will be happy to customize specialty menus at your request. You will receive an advanced copy of our Banquet Event Orders to which you may make amendments.

Alcoholic Beverages

The sale and service of all alcoholic beverages is regulated by the Washington State Liquor Control Board. Cedarbrook Lodge is responsible for the administration of those regulations. This includes that a licensed bartender dispense all alcoholic beverages. No alcoholic beverages are permitted in the Cedarbrook meeting and event rooms unless purchased through Cedarbrook’s catering services.

All persons consuming liquor at Cedarbrook Lodge events must be 21 years old. Cedarbrook reserves the right to terminate liquor service at any event if minors intending to consume alcoholic beverages are in attendance.

Meeting Room Set Changes

Should you require an on-site set change, which differs from that which is outlined on the banquet event orders, a reset charge will be assessed at a rate of $50/hour per team member.

Room Rental Fees

Room rental fees are assessed for all events. These fees are based on several factors, including size of room, type of event, number of guests, food & beverage guarantees and/or guestrooms utilized.

Service Charge and Pricing

A 21% service charge will be added to the banquet menu prices stated. Menu prices are subject to change, with prices guaranteed 90 days prior to the event date. Children’s menus are available off our regular banquet menus. Prices are years 0-2 free, 3-10 half price, and 11 & older, full price.

Bartender Services

A minimum of $100 in sales per hour must be met; otherwise a $60 per hour Bartender Fee will be assessed. All bars are limited to four (4) hours.

Audio Visual Equipment and Electrical

The Cedarbrook Lodge audio-visual department is equipped to handle all your audio-visual needs and offers a broad range of state-of-the-art audio-visual equipment and services. You may bring your own A/V equipment, however, should you require an audiovisual technician, we will gladly make arrangements for $55 per hour.

AV fees are charged for equipment rental, setup-strike labor, service charge, plus tax. A service charge of 21% will be applied to all A/V equipment rented through Cedarbrook Lodge. Additional electrical power is available for most function rooms. Charges, through Cedarbrook’s Engineering Department, will be assessed on labor and per amp, per phase per day basis. Arrangements must be made in advance with your Wedding Coordinator.

Decoration/Signage/Literature

To ensure the success of your event, please notify your Wedding Coordinator of any decorations or displays you are planning to use. In order to prevent damage to the fixtures and furnishings, please do not attach any items to the wall, floor or ceiling. Cedarbrook Lodge staff will happily assist you with setting up your items for $50 per hour. The host will assume all responsibility for any damages to Cedarbrook Lodge premises from such items. Signage is not permitted in the lobby or public areas of Cedarbrook Lodge without prior approval. Please talk with the wedding coordinator about special requests i.e smoke machines, glitter, confetti, rice or candles.

Entertainment

A wide variety of entertainment referrals are available to meet your event needs. We will gladly assist you in making those arrangements. See Preferred Vendor List.

Exclusivity

Cedarbrook Lodge is the exclusive caterer for all catering needs and lodge guests. No food or beverage may be brought into banquet rooms with the exception of wedding cake. No food or beverage may be removed from the premises at the conclusion of the event.

Miscellaneous

We kindly request that you begin your event promptly at the scheduled time and that you vacate the designated function area at the closing hour as indicated.

Cedarbrook Lodge reserves the right to substitute alternate meeting space within the lodge if it deems necessary or if the attendance deviates from the number originally indicated.

Security

Cedarbrook Lodge will not assume responsibility for damage or loss of any gifts or articles left at Cedarbrook before, during, or following any event.

Shipments and Storage

Should it be necessary for you to ship materials to Cedarbrook Lodge prior to your event, please contact your Wedding Coordinator prior to the shipment. We have limited storage facilities. We kindly request that shipments arrive no sooner than 72 hours in advance of the event. You may anticipate storage and handling charges of $.25 per pound, per day for storage prior to 72 hours before the event. We also request a charge for shipments not removed within 48 hours following the event.

November, 2014